Task planning

Create tasks, start/stop/pause them, assign them to users and teams and record times for them — manage to-do lists with Kimai

Offered by

Kevin Papst

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A Kimai plugin, which allows you to plan your work and distribute tasks among your users and teams. It features two new dashboard widgets and a new “Task management” administration view.

Features

Add “tasks” which are used to start and group timesheet records.

Each task has the following fields:

Title
Work description
End date (optional)
Time estimation (optional: if given, a progressbar for duration vs estimation will be shown in the listing page)
User (optional: if left empty, the task can be self-assigned from the “pending tasks” widget)
Team (optional: if given, only users from this team see this task and can assign it)
Customer (will be copied to the started timesheet)
Project (will be copied to the started timesheet)
Activity (will be copied to the started timesheet)
Description (will be copied to the started timesheet)
Tags (will be copied to the started timesheet)
List of comments (to share updates with others)

Ships new reports:

List all users with the number of assigned tasks and progress (via estimation / logged duration)
List all teams with the number of assigned tasks and progress (via estimation / logged duration)

Users can log work time for tasks with drag & drop support in the calendar view.

Ships two new dashboard widgets (see screenshots):

The amount of rows in the dashboard widgets can be configured in the user-preferences
With the help of the dashboard widgets every user can manage their work

You can configure the permissions in multiple ways:

First version: allows self-management by the user via the dashboard widgets, by assigning to pending tasks
Second version: only the “My tasks” widget will be shown, listing page is hidden from “normal users” and teamleads will plan the work schedule (a list of tasks) for the users, who then use the widget to start/pause/stop their assigned tasks
Third version: Tasks are shared, pending tasks can be started and stopped by everyone/team members

A task can reach the overdue status, which means:

the task reached its end date without being finished
or the duration of all logged entries is higher than the estimation of the task

Tasks which are overdue will be highlighted by a warning color.

A task can be created from an Activity, pre-setting all possible values from the project and activity.

Task can also be managed via the API.

API Documentation can be found in the Plugin demo.

Dashboard widgets

This bundle ships two new dashboard widgets (see screenshots):

My tasks widget
Pending tasks widget

With the help of these dashboard widgets every user can manage their work.

Reports

This bundle ships two new report

My tasks
Team tasks

Installation

Copy files

Extract the ZIP file and upload the included directory and all files to your Kimai installation to the new directory:

var/plugins/TaskManagementBundle/

The file structure needs to look like this afterwards:

var/plugins/
├── TaskManagementBundle
│   ├── TaskManagementBundle.php
|   └ ... more files and directories follow here ...

Clear cache

After uploading the files, Kimai needs to know about the new plugin. It will be found once the cache was re-built. Call these commands from the Kimai directory:

How to reload Kimai cache

bin/console kimai:reload --env=prod

It is not advised, but in case the above command fails you could try:

rm -r var/cache/prod/*

You might have to set file permissions afterwards:

Adjust file permission

You have to allow PHP (your webserver process) to write to var/ and it subdirectories.

Here is an example for Debian/Ubuntu, to be executed inside the Kimai directory:

chown -R :www-data .
chmod -R g+r .
chmod -R g+rw var/

You might not need these commands in a shared-hosting environment. And you probably need to prefix them with sudo and/or the group might be called different from www-data.

Create database

Run the following command:

bin/console kimai:bundle:tasks:install

This will create the required database tables and update them to the latest version.

If you see an error like There are no commands defined in the "kimai:bundle:XYZ" namespace., then either the directory has a wrong name (must be var/plugins/TaskManagementBundle/) or you forgot to clear the cache (look above).

Updates

Updating the plugin works exactly like the installation:

Delete the directory var/plugins/TaskManagementBundle/
Execute all installation steps again:
- Copy files
- Clear cache
- Update database with bin/console kimai:bundle:tasks:install

Changelog

Version 2.12.0

Compatibility: requires minimum Kimai 2.21.0

Improve: create Task from Customer detail page
Fixed deep link pagination
Always attach first team when creating task from project or activity
Using new repository features, saving at least one query per page load

Version 2.11.0

Compatibility: requires minimum Kimai 2.17.0

Fixed tag column length
Refactoring: new repository access

Version 2.10.0

Compatibility: requires minimum Kimai 2.17.0

Fixed CSRF token refresh when deleting comments
Compatibility with composer installation
Inline Nelmio API Doc configuration
Inline JMS Serializer configuration

Version 2.9.0

Compatibility: requires minimum Kimai 2.17.0

Added API endpoint to fetch all timesheets for one task

Version 2.8.0

Compatibility: requires minimum Kimai 2.17.0

Deprecated “pageSize” API parameter in favor of “size”

Version 2.7.0

Compatibility: requires minimum Kimai 2.15.0

Added: support for custom fields for Tasks

Version 2.6.0