Absence
Managing absences
This screen and the Contract
menu can be seen by any user that has active contract settings.
The Absence
screen can be seen by any user that has the absence
permission.
Holiday
When you are eligible for holidays, meaning that your contract settings have a value for holidays
, you can add holidays here.
- Vacation days can be full days or half days
- Vacation days count as working time, so they will be added to your daily working time
- The time to you daily working time depends on the expected working hours for that day
- You can book ranges of holidays
- Days without expected working hours will be ignored when creating ranges
Sickness
Everyone can enter sickness entries.
- Sickness days can be enetred as date-range
- A sickness entry will always fill up the daily working time
- If you already entered working-time the same day, sickness will fill up the remaining open time
- There are no “half-day” entries available, because a half-day of sickness means: there needs to at least one time-entry with 50% of the expected working-time
- example: 8h are expected, the users enters a timesheet of 4h, the user adds a sickness entry, this entry will fill up the remaining 4h
My child is sick
Use the drop-down next to the “Report sickness” button and select the “Sickness of a child” category.
Time-Off
PTO (personal time-off) entries are for informational purpose, they do NOT influence your daily time by themselves.
As you are not tracking any working-time during your PTO, Kimai automatically reduces your working time account for that period.
Other absences
Other absences are all kind of reasons, that do not fit into any other absence category.
- Always entered as a duration
Parental leave
This fills up entire days and can be entered as date-range.
Unpaid holiday
This fills up entire days and can be entered as date-range.
Permissions
Administrators require the contract_other_profile
permission to see the Contract
menu, which includes the Absence
management view.
Permission Name | Description |
---|---|
absence | View and access the Absence screen. By default given to: User , Teamlead , Administrator , Super Administrator |
edit_own_absence | Edit the own absences. By default given to: User , Teamlead , Administrator , Super Administrator |
edit_other_absence | Edit other users absences. By default given to: Teamlead , Administrator , Super Administrator |
delete_own_absence | Delete the own absence entries. By default given to: Teamlead , Administrator , Super Administrator |
delete_other_absence | Delete other users absence entries. By default given to: Teamlead , Administrator , Super Administrator |
contract_other_profile | View the Employment contract menu. Switch the user in the Working Contract and Absence screen. Allow to change the contract settings of other users. |